How do you manage your INBOX? vol. flooded work email

[kicks r me]

After 5 years of corporate office work, managing my inbox continues to be my kryptonite.  I'll have the one odd day out of the month (on a weekend) to go through my inbox and dwindle it down to a manageable size and delete all the unnecessary messages.

On a daily basis though, I find it a struggle to organize my inbox.  I get average about 50-75 emails a day, perhaps pennies compared to some of you, so I'm looking to see how you other NT'ers who work primarily through email manage your inbox.  Any tips and tricks? 

I use Outlook btw.

 

[kicks r me]

After 5 years of corporate office work, managing my inbox continues to be my kryptonite.  I'll have the one odd day out of the month (on a weekend) to go through my inbox and dwindle it down to a manageable size and delete all the unnecessary messages.

On a daily basis though, I find it a struggle to organize my inbox.  I get average about 50-75 emails a day, perhaps pennies compared to some of you, so I'm looking to see how you other NT'ers who work primarily through email manage your inbox.  Any tips and tricks? 

I use Outlook btw.

 

[throwedindagame]

If your company uses outlook, you can create folders that are saved on your hard drive but appear in your outlook account. I usually move e-mail over 2 weeks old into those folders. Files in those folders do not impact inbox capacity. These folders are not to be confused with inbox sub-folders.

I filter all of my e-mails by projects, then I have a folder for important/urgent stuff, and have a folder for non-work non-sense.

Anything big like PowerPoint and Excel files get's filtered with the quickness. PowerPoint decks and Excel files will fill your inbox quickly, especially if they are filled with macros.

 

[throwedindagame]

If your company uses outlook, you can create folders that are saved on your hard drive but appear in your outlook account. I usually move e-mail over 2 weeks old into those folders. Files in those folders do not impact inbox capacity. These folders are not to be confused with inbox sub-folders.

I filter all of my e-mails by projects, then I have a folder for important/urgent stuff, and have a folder for non-work non-sense.

Anything big like PowerPoint and Excel files get's filtered with the quickness. PowerPoint decks and Excel files will fill your inbox quickly, especially if they are filled with macros.

 

[antonlavey]

my school ods with the emails

 i'm highly debating blocking people

 

[antonlavey]

my school ods with the emails

 i'm highly debating blocking people

 

[in the line for viis]

I filter emails based on who sends them. You can also enable pop-ups of emails from certain people.

I also filter emails based on keywords. Its not fool-proof and sometimes things can get routed to the wrong folder, but it works for the most part.

I also categorize emails. I carried over my gmail habit and "star" important emails. That way I can search through just the starred emails.

Last, but definitely not least, flag emails. Flagging emails puts them in a nice column on the right-hand side of outlook and makes for a nice "to do" list.

 

[in the line for viis]

I filter emails based on who sends them. You can also enable pop-ups of emails from certain people.

I also filter emails based on keywords. Its not fool-proof and sometimes things can get routed to the wrong folder, but it works for the most part.

I also categorize emails. I carried over my gmail habit and "star" important emails. That way I can search through just the starred emails.

Last, but definitely not least, flag emails. Flagging emails puts them in a nice column on the right-hand side of outlook and makes for a nice "to do" list.

 

[ohdannyboy]

folders:

Fam
School
Angela
Shopping


only thing that stays in the main inbox is facebook

as soon as i read an email i put it into it's appropriate folder...but the iphone makes this insanely easy, especially when i get lazy and don't sort them for a couple of days

 

[ohdannyboy]

folders:

Fam
School
Angela
Shopping


only thing that stays in the main inbox is facebook

as soon as i read an email i put it into it's appropriate folder...but the iphone makes this insanely easy, especially when i get lazy and don't sort them for a couple of days

 

[boilermaker x]

Four separate email addresses (work, personal, business, and junk) and Gmail aggregates them all.  This way I can view them individually or all scooped together.  I don't have to look at conference deadlines next to an email about my kid and I can compartmentalize things on my time (I'm managing business now, not responding to personal emails, etc.).  I can also bail on individual addresses if they become corrupt. 

I don't know if that's the sort of information you were looking for, but it's what works for me.

 

[boilermaker x]

Four separate email addresses (work, personal, business, and junk) and Gmail aggregates them all.  This way I can view them individually or all scooped together.  I don't have to look at conference deadlines next to an email about my kid and I can compartmentalize things on my time (I'm managing business now, not responding to personal emails, etc.).  I can also bail on individual addresses if they become corrupt. 

I don't know if that's the sort of information you were looking for, but it's what works for me.

 

[da doc03]

Originally Posted by ThrowedInDaGame

If your company uses outlook, you can create folders that are saved on your hard drive but appear in your outlook account. I usually move e-mail over 2 weeks old into those folders. Files in those folders do not impact inbox capacity. These folders are not to be confused with inbox sub-folders.

I filter all of my e-mails by projects, then I have a folder for important/urgent stuff, and have a folder for non-work non-sense.

Anything big like PowerPoint and Excel files get's filtered with the quickness. PowerPoint decks and Excel files will fill your inbox quickly, especially if they are filled with macros.

100% cosign


pst files are your friend

  

 

[da doc03]

Originally Posted by ThrowedInDaGame

If your company uses outlook, you can create folders that are saved on your hard drive but appear in your outlook account. I usually move e-mail over 2 weeks old into those folders. Files in those folders do not impact inbox capacity. These folders are not to be confused with inbox sub-folders.

I filter all of my e-mails by projects, then I have a folder for important/urgent stuff, and have a folder for non-work non-sense.

Anything big like PowerPoint and Excel files get's filtered with the quickness. PowerPoint decks and Excel files will fill your inbox quickly, especially if they are filled with macros.

100% cosign


pst files are your friend